FileBound Express

Software vs. Appliance? That is the question…

Michael Speyer from Forrester Research “Small businesses want sophisticated IT functionality, but their lack of IT resources requires that IT is delivered in a highly reliable no-touch manner.” read more

The decision to choose a software product over an appliance or vice-versa depends on the needs of the company and its size.

FileBound Express is designed so that the end user does not need to understand the details of the operating system or the commands associated with administering it. Appliances like FileBound Express have their hardware and software preconfigured.  The FileBound appliance is plugged into an existing network connection just like your PC and is turned on by the end user. USA-ONE helps select the components to be active, through a simple user interface, and the appliance then boots to an active state, which is usable within minutes. This now mainstream way of deploying software, was actively introduced by Google™ and their Google Search Appliance™.

Most companies go through a complex process in order to acquire, deploy and maintain a typical ECM product, any error can move the whole process off track—FileBound Express doesn’t take a lot to put into place. FileBound Express brings the following functionality: 

• Unlimited Users: While almost every other ECM package on the market today charges by the "seat" or by the user if you will, FileBound was designed to support the Small and Medium Sized Business and buying software by the seat can get awfully expense. Three users, ten users, one hundred users - same monthly subscription price, you only pay for what you use in storage.
  • Many company's make the decision to use FileBound not just because it is so feature rich and easy to use, but what puts business owners over the moon on FileBound is the unlimited user license - every employee in your company can have an account, every vendor you receive invoices from can have an account, every client can have an account - it's just that easy.
• Enterprise Content Management: FileBound SaaS is a web-delivered content management solution that allows you to secure, manage, and distribute all of your business documents and information assets regardless of the format, or the source of the documents.
  • The source of information assets can be in the form of physical paper files, archival box storage, computer generated digital files, scanned documents, E-Forms, Extensible Markup Language (XML) data sets, and many other formats. FileBound is designed to accept and combine this disparate content, organize it, store it, distribute it through workflow, and provide secured access to users anywhere, anytime.
• Digital File Management: FileBound delivers the functionality to automate the importing and indexing of digital files from any source. The Integration Kit is a collection of useful tools to perform FileBound operations from within the Windows environment. FileBound also supplies a print driver with direct print capabilities into FileBound, allowing conversion of the document to a TIFF image from any application.
  • One of the best advantages of using the Integration Kit is to integrate FileBound with Microsoft® Office products like Microsoft® Word and Microsoft® Outlook.
    

The FileBound Express Enterprise Document Management appliance easily connects to your network and when you purchase an appliance, you’ll enjoy having your entire solution supported by a single provider.

So, what about Software As A Service? Well, SaaS isn’t ideal for everybody. Many organizations do not want to place their documents on a shared resource. For them, the security of an on-premise appliance coupled with ease of use and low total cost of ownership is very compelling.

Our all-encompassing and affordable document management appliance helps businesses manage their electronic documents, digital documents and paper documents. Carry out document scanning in order to convert paper documents to digital documents. Programmatically use our document capture software and manage contracts, proposals, emails, attachments and faxes; and securely manage your electronic document storage.