FileBound ECM

Welcome to FileBound On-Site, the flagship Content Management tool built for the small and mid-sized business.

On September 23, 2008. Gartner, Inc. [www.gartner.com], the technology world’s foremost authority published (condensed):

”... the primary trends that IT architects and planners must consider, are the following:

• ECM is becoming part of IT infrastructure.
• Compliance and information retention are high profile topics at the CxO-level.
• Integration of content repositories will be critical.
• Alternate delivery models, such as SaaS or software as a service are gaining increased interest. ”

In Gartner’s 2008 survey of nearly 400 respondent organizations, approximately 69 percent reported that they had more than six content repositories. When you consider the industry statistics below, it becomes clear that businesses need to invest in ECM.

FileBound On-Site is an affordable premise-based (software) Content Management Solution that addresses critical business issues and eliminates soft cost expenditures for organizations of all sizes. FileBound implementations often include:

• Unlimited Users: While almost every other ECM package on the market today charges by the "seat" or by the user if you will, FileBound was designed to support the Small and Medium Sized Business and buying software by the seat can get awfully expense. Three users, ten users, one hundred users - same monthly subscription price, you only pay for what you use in storage.
  • Many company's make the decision to use FileBound not just because it is so feature rich and easy to use, but what puts business owners over the moon on FileBound is the unlimited user license - every employee in your company can have an account, every vendor you receive invoices from can have an account, every client can have an account - it's just that easy.
• Enterprise Content Management: FileBound is a web-delivered content management solution that allows you to secure, manage, and distribute all of your business documents and information assets regardless of the format, or the source of the documents.
  • The source of information assets can be in the form of physical paper files, archival box storage, computer generated digital files, scanned documents, E-Forms, Extensible Markup Language (XML) data sets, and many other formats. FileBound is designed to accept and combine this disparate content, organize it, store it, distribute it through workflow, and provide secured access to users anywhere, anytime.
• Business Process Management: FileBound Workflow automates the collaboration and assignment of tasks, accelerating the completion of critical business decisions. Implementation equates to increased operational efficiencies,reduced costs, and organizational scalability.
  • Typical applications that benefit from FileBound workflow include vendor invoice processing, human resource hiring processes, medical transcription approvals, lab results routng, remote coding applications and loan approval processes.
• E-Forms: Manual based paper forms are expensive and difficult to distribue, manage and file. The integrated eform module provides the automated solution you need to create and store a library of on-demand web forms to automate the creation, distribution, and filing of transactional data. The created forms can be routed down a workflow for approval, completion or printing.
  • Many company's use FileBound e-forms to automate their lead generation, information request processes normally facilitated though dumb email.
• Digital File Management: FileBound delivers the functionality to automate the importing and indexing of digital files from any source. The Integration Kit is a collection of useful tools to perform FileBound operations from within the Windows environment. FileBound also supplies a print driver with direct print capabilities into FileBound, allowing conversion of the document to a TIFF image from any application.
  • One of the best advantages of using the Integration Kit is to integrate FileBound with Microsoft® Office products like Microsoft® Word and Microsoft® Outlook.
    

Our customers purchase FileBound On-Site solutions to:

• Control and manage information created from disparate sources that are stored in many different forms; these include paper files, archival box storage, document images, digital application files, computer print files, emails, faxes and web site forms input.
• Gain control, manage and distribute document images seamlessly with all existing digital content.
• Streamline business processes using our affordable workflow module.
• Eliminate preprinted forms and provide web access to critical forms using our integrated e-forms capabilities.
• Integrate their core line of business applications to the documents and content that support them.
• Maintain regulatory compliance through secure management and tracking of information access.
• Outsource their content management needs via either FileBound SaaS or FileBound Express.

Enterprise Content Management or ECM is a critical technology that helps companies manage important files, workflow, compliance, all this in addition to scanning images.

Through the relationship between USA-ONE and FileBound, we address a range of user needs and offer broad functionality, with some focus on process-centric applications like workflow and basic content services (BCS) like document archiving and storage. Call us, we'll teach you more.